Careers

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Established in 1987, the Public Policy Forum is a non-profit organization and charity that works with all orders of government, particularly the public service, as well as the private sector, trade unions, post-secondary institutions, foundations, NGOs and Indigenous groups to improve policy outcomes for Canadians. As a non-partisan, member-based organization, we work from “inclusion to conclusion,” by convening discussions of emerging and established thinkers, doers and deciders on fundamental policy issues (inclusion) and by identifying fresh policy options and paths forward (conclusion). The Public Policy Forum researches and convenes around topical public policy challenges as well as celebrating great contributions to policy and public service at our testimonial dinners. We believe policy choices and execution directly impact the quality of life of Canadians. Our motto is Good Policy, Better Canada.

JOB DESCRIPTION

Position Title: Program Coordinator, Learning Programs & Action Canada Fellowship
Term: Full-Time Permanent
Reports to: Executive Director of the Action Canada Fellowship and the PPF Academy
Starting Salary Range: $58,000 – $62,000
Location: Ottawa (Hybrid)
Start Date: Late March, early April

PPF is seeking an exceptional Program Coordinator to help build its new learning portfolio in support of the organization’s mission and mandate to build better governments in our country. You will support the development and delivery of high-quality learning programs. You will be responsible for most operational aspects of the program delivery, and you will contribute while working closely with the Project Lead and staff as required.

This opportunity is for you if you are a highly motivated planner, logistics driven, curious to enhance your event planning skills and are excited about joining a fun team with unparalleled culture. We offer highly flexible working arrangements, career growth and development opportunities, best-in-class benefits and RRSP matching.

Responsibilities

Event planning and logistics 50%

• Organize logistics related to program venues (room reservations, meals, audio-visual support);
• Create, send and track program / event invitations;
• Responsible for on-site event set-up and tear-down during events;
• Coordinate participants, speakers and contractors;
• Make travel arrangements for staff or program participants;
• Schedule conference calls, meetings and interviews; and
• Help track and manage budgets (reviewing invoices, contractual agreements for venues, AV etc.).

Communications and information systems coordination 40%

• Work with the team to create and update program website and social media content;
• Support marketing and outreach for events;
• Draw out content used in program reporting and evaluation;
• Update platforms and databases with participant information; and
• Assemble kits, prepare briefing books and print reports.

General planning 10%

• Brings forward solutions to enhance processes and contribute to continuous improvement of programming; and
• Work with team to develop departmental objectives and identify tactics to achieve them.

EDUCATION / KNOWLEDGE / EXPERIENCE

• Post-Secondary education is preferred;
• Demonstrated experience in digital media and digital event platforms;
• Demonstrated experience with business travels and logistics
• Broad knowledge and experience in event coordination
• Extensive experience in MS Office and inputting website content;
• Personal or professional experience with making travel arrangements; and
• Good knowledge of and experience in the operation and maintenance of data bases and spreadsheets, including inputting or updating records and merging documents.

SKILLS / PERSONAL SUITABILITY

• Strong oral and written communication skills in English and French;
• Able to interact in a professional manner with special guests and participants at PPF events;
• Able to handle multiple priorities;
• Excellent interpersonal skills and able to function in a team environment;
• Demonstrates accountability and takes ownership of assigned tasks, showcasing strong responsibility and autonomy in their execution;
• Takes initiative, is reliable and has very good judgment;
• Motivated and enthusiastic; and
• Excellent attention to detail.

To apply for this position, please submit your cover letter and resume to careers@ppforum.ca.

We thank all applicants for their interest in this opportunity. Only those selected for an interview will be contacted.

DIVERSITY, EQUITY AND INCLUSION

In our early years, inclusion entailed gathering government, business, labour and civil society in the same room. Today, the proposition is far more ambitious. As much as possible, we aim to incorporate a broader cross-section of participants and contributors — reflecting factors such as identity and geography – in our research, convening and learning processes.

PPF recognizes the existence of systemic racism in Canada. We are firmly committed to Reconciliation with Indigenous Peoples and social justice for all communities. We subscribe to the 50-30 Challenge and seek to live our core belief that good policy makes for a better Canada.

We recognize there is more progress to be made and that good policy outcomes for everyone mark the ultimate measure of a successful society. As Canada’s think tank about tomorrow, we take our responsibility seriously to use our work to illuminate inclusive and diverse policy pathways.

Accommodations will be provided at all stages of the hiring process. We ask applicants to make their needs known in advance.